United States Mission Nigeria
Vacancy Announcement
No. 2008-042A
Date: September 25, 2008
Ref:
Subject: ADMINISTRATIVE ASSISTANT - (A50201)
Location: LAGOS – HEALTH UNIT

Applicability: ALL INTERESTED CANDIDATES

OPEN TO: All Interested Candidates

POSITION TITLE: Administrative Assistant, PSA-07*; FP-07*

OPENING DATE: September 25, 2008
CLOSING DATE: October 14, 2008

WORK HOURS: Full-time; 40 hours/week

SALARY: *Not Ordinarily Resident: US$32,864.00 p.a. (Starting salary)
(Position Grade: FP-07 to be confirmed by Washington)

Ordinarily Resident: N1,926,406.00 p.a. (Starting basic salary)
(Position Grade: PSA-07
*In addition to the basic salary, all allowances will be paid
in accordance with the Mission Local Compensation Plan.

NOTE: ALL ORDINARY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The U.S. Consulate General in Lagos is seeking to employ a suitable and qualified candidate for the position of Administrative Assistant in its Health Unit (HU).


BASIC FUNCTION OF THE POSITION:

The incumbent serves as Administrative Assistant to the Regional Medical Officer (RMO), the Regional Medical Technologist (RMT) and the Nurses in the HU. S/he also serves as liaison between the HU and other departments within the Mission and the regional posts. Duties are to: Prepare the monthly utilization reports for HU and the status reports for the regional posts, which at times are complex; prepare and submit annual travel budgets for both the RMO and the RMT; coordinate the administrative aspects of medical evacuations going to Europe, the United States, and other MEDEVAC Centers, and hospitalizations; assist with ordering supplies and receiving shipments; and provide support for general HU functioning. The Administrative Assistant position involves significant individual initiative and responsibility. The position frequently requires performance of other duties as assigned by the RMO or RMT.

To obtain a copy of this announcement and the position description, please visit our Mission websites at:
http://kss.irm.state.gov/sites/USEmbassyAbuja/HR/
http://nigeria.usembassy.gov/job_opportunities.html

POSITION REQUIREMENTS:

NOTE: All applicants MUST address each selection criterion detailed below with specific and comprehensive information supporting each criterion or the application will not be considered.

1. A University degree in any of the following: Business Administration, Secretarial Administration, Public Administration, Law, International Relations, Computer Science, Mathematics, Statistics, Education, Humanities, Sociology, Economics, Marketing, Philosophy, Psychology, Languages, Human Nutrition, Dietetics or Agricultural Science is required.

2. Minimum of three years of progressively responsible work experience in a secretarial, administrative or related field is required.

3. Level IV (Fluent) Speaking/Reading/Writing English is required.

4. Must be comfortable with the use of the Internet, Windows XP, Microsoft Office Programs such as Word and Excel, and be able to quickly adapt to the use of fax machines, copiers, scanner, shredders etc.

5. Familiarity with clinical medicine and medical record keeping, including confidentiality issues, would be welcome; at a minimum the enthusiasm and ability to learn the same is required.

6. Knowledge of, or ability to learn and use, medical terminology is required.

SELECTION PROCESS:

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA:

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

HOW TO APPLY:

Interested applicants for this position must submit the following or the application will not be considered:

1. A type-written and signed application letter specifically applying for this position, and addressing the minimum requirements as advertised. Please reference the job title and announcement number on the application letter.

2. Application for US Federal Employment (SF-171 or OF-612); or
a current resume or curriculum vitae that provides the same information as an OF-612; plus

3. Candidates who claim US Veterans preference must provide a copy of their Form DD- 214 with their application.

4. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

5. Please indicate position title and vacancy announcement number on the top right corner of the envelope and also on the subject line of the application letter.

SUBMIT APPLICATION TO:
United States Consulate General
Human Resources Office
2, Walter Carrington Crescent
Victoria Island
Lagos

POINT OF CONTACT:
Tel: 01-460-3400 Ext 3525

DEFINITIONS:

1. US Citizen Eligible Family Member (USEFM) – For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

US Citizen; and,
EFM (see above) at least 18 years old; and,
Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
2. EFM: An individual related to a US Government employee in one of the following ways:

Spouse;
Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

3. Member of Household (MOH) – An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:

Not an EFM; and,
Not on the travel orders of the sponsoring employee; and,
Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a US Citizen.

4. Not Ordinarily Resident (NOR) – An individual who:

Is not a citizen of the host country; and,
Does not ordinarily reside (OR, see below) in the host country; and,
Is not subject to host country employment and tax laws; and,
Has a US Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

5. Ordinarily Resident (OR) – A Foreign National or US citizen who:

Is locally resident; and,
Has legal, permanent resident status within the host country; and,
Is subject to host country employment and tax laws.

EFMs without US Social Security Numbers are also OR. All OR employees, including US citizens, are compensated in accordance with the LCP.

CLOSING DATE FOR THIS POSITION: OCTOBER 14, 2008
The US Mission in Nigeria provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
An Equal Opportunity Employer

Approved:HRO:SNtshakala
Drafted:HR:NEOdidi
Cleared:GSO:LMontauk
Cleared:FMO:KDoyle